We all have that one thing that seems to follow us everywhere—a to-do list. Whether it’s on your phone, scribbled in a notebook, saved on an app, or simply floating around in your head, it’s a constant companion.
But let’s be honest, no matter how meticulously organised or colour-coded it is, there’s probably something crucial missing.
Imagine transforming your to-do list from a source of dread into a powerful tool that energises and inspires you, even when the tasks seem endless.
The missing ingredient? Values.
What are values and why do they matter for your to-do list?
Values are the things that are most important to you—things like family, health, career, or personal growth. They define what gives your life meaning and purpose. When your to-do list reflects these core values, it can fundamentally change how you feel about your daily tasks.
Aligning your to-do list with your values helps you:
Identify tasks that don't serve you (to boost your performance and productivity): Recognise which tasks are draining your energy or diverting you from your core values. These might be tasks you can delegate, defer, or even discard altogether.
Find meaning in the mundane (to boost your happiness and wellbeing): Even seemingly insignificant tasks can be tied to your values. Understanding their connection can transform how you perceive and approach them, turning routine into purpose.
How to write a to-do list that actually works:
Ready to revamp your to-do list? Grab your notebook and let’s get started. This process requires some thought, so give it the attention it deserves. If needed, come back to it when you can focus better.
1. Define your core values.
Start by clearly identifying your core values. If you’re unsure, reflect on these questions:
What aspects of life are most important to you?
What principles guide your decisions and actions?
What do you prioritise in your work and life?
This is a really important step so we recommend using a professional tool, like our Values Cards.
2. Set goals aligned with your values.
Now that you’ve defined your values, set specific goals that align with them. This alignment ensures that your daily tasks support your broader objectives and aspirations. For example:
If you value health, a goal might be to incorporate daily exercise into your routine.
If career advancement is important, a goal could be to seek professional development opportunities.
3. Rewrite your list.
With your values and goals in mind, it’s time to rewrite your to-do list:
Categorise tasks by values: Group your tasks under headings that reflect your core values. For instance, under “Health,” you might list tasks like meal planning or scheduling workouts.
Prioritise aligned tasks: Focus on tasks that directly support your values and goals. For example, if personal growth is a value, prioritise tasks related to learning new skills or pursuing new challenges.
Delegate or eliminate misaligned tasks: Identify tasks that don’t contribute to your values or goals. Consider delegating these tasks, finding ways to simplify them, or even removing them from your list.
4. Regularly Review and Adjust
Values can evolve, especially with significant life changes like starting a family, experiencing health challenges, or entering a new relationship. Regularly review and adjust your values and goals to ensure your to-do list remains relevant and motivating.
Write a to-do list that works by aligning it with your core values can bring a refreshing sense of purpose and energy to your daily tasks. By focusing on what truly matters to you, you’ll not only enhance your productivity but also find greater satisfaction in your work and life.
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